Job Description

MUST BE LOCATED NEAR OR IN TAMPA, FLORIDA

The Purchasing Assistant (PA) is responsible for all aspects of operating systems, accurate take-off entry and take-off maintenance. Additional duties are: maintaining standardized cost codes, item codes, item pricing, and any task related to generating a lot start package in support of the division(s) they are assigned to.

Primary Duties and Responsibilities

• Set-up and maintain plan take-off information, including complete entry for new and revised plans.
• Set-up and maintain option take-offs for all plans/communities within their division(s) of responsibility.
• Monitor home site (lot) budgeting process to create budgets in compliance with projected start dates.
• Includes reviewing simulated take-off budgets (SIMs) prior to finalizing budgets.
• Includes reviewing final budgets & start packages for accuracy.
• Prepare and distribute start packages for the field and office weekly.
• Interact with estimating and division purchasing to resolve any take-off / budget problems.
• Generate and maintain supplier/trade partner item pricing (via Schedule B’s) within Excel / JD Edwards (JDE) by utilizing the upload/download process.
• Generate Cost per Square Foot (CPSF) reports.
• Correct problem commitments (Purchase orders, POs) in JDE, including take-off changes from the division(s).
• Work with Suppliers/Trade Partners to resolve old invoices as necessary.
• Respond to varying workload and pace as defined by the business needs.

Education and Experience Requirements

• Minimum high school diploma or equivalent.
• Minimum of 2 years’ experience in office environment.
• Computer literate with efficiency in Microsoft Excel and Microsoft Word. JD Edwards experience preferred.
• Good written, verbal, and organization skills.
• Professionally perform multiple, detail oriented tasks with simultaneous deadlines.
• Possess strong work ethic, integrity, and loyalty. Be a team player with ability to work under pressure.

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